A board meeting is an official gathering that brings together the top executives of an organization to discuss governance oversight, decision-making, and other issues. These meetings can be held regularly (such as quarterly or monthly) or on a whim, depending on the urgency of the issue.
A well-organized agenda will guide the flow of meetings in the boardroom and ensures that all important questions are addressed within the time allotted. It is important to keep the minutes of meetings brief and clear so that board members can look them over in the future, or pass them to other stakeholders.
The most productive meetings end with a list of follow-up tasks and action items for the board members to work on between meetings. Boardable’s Minutes Maker features allow you to quickly create and publish board meeting minutes for distribution, while the Task Manager lets you to assign specific tasks to the board members. Make sure that all attendees are aware of their duties and responsibilities, by distributing minutes on time, and in the ideal case within the week after the next meeting.
It is also essential to establish a culture of cooperation and respectful communication. Encourage diverse perspectives and use the tools for communication on the board portal to promote active listening.
Additionally, it’s beneficial to hold regular informal meetups outside of the boardroom to encourage the spirit of camaraderie and to encourage more natural conversation during your formal meetings. This is particularly beneficial if your company has global operations. You can bring the board to operational locations to see how things are executed in the field. This will allow the board to become more involved in the company and benefit the bottom line.